Manage, coordinate and lead a large, ambitious, results-oriented, multi-institutional project of the organization
overseeing the management of the programme’s budget of the organization
Oversee the overall management and operations of the team of hope
Maintain up-to-date project files (both paper and electronic) and retrieve data from various sources; Co-ordinate with other offices, and liaise frequently with team members. Track and report on appropriate aspects of the Team’s operational activities; Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information; Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters; Solve non-routine problems creatively and resourcefully; Maintaining and replenishing office inventory & supplies; Serve as a backup to other staff and Assistants on project and administrative tasks.
Define project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders to be signed off before project commencement. Develop full-scale project plans and associated communications documents e.g. project charter to ensure all stakeholders interests are addressed. Recruit and effectively communicate project expectations to project team members and stakeholders to ensure that project delivery timelines and quality are met. Execute and manage quality of project delivery while monitoring the key milestones as spelt in the project delivery plan. Provide project status reports to stakeholders on agreed time, indicating the budgetary, quality and timeline movements in the project. Draft and submit project budget proposals and recommend subsequent budget changes where necessary. Hand over the project to the client upon completion, while effectively closing all project contractual engagements i.e. administrative, budgetary, resources etc Prepare project completion report, documenting lessons learnt from the project delivery and providing performance feedback to teams and directors.